Not all timecards are created equal. In the field, employees often track hours by crew or by jobsite. In the shop, it's a different story - mechanics work on individual pieces of equipment or attachments, often juggling multiple tasks across multiple machines. That’s why traditional field timecard tools don’t work well for shop workflows.
We built MaintainVO+ to fill that gap: a simple, accurate way to track mechanic hours that ties directly into the maintenance work you’re already managing inside MaintainVO.
Why Mechanic Timecards Are Different
Mechanic time tracking isn't just a different format - it's often a whole different workflow. In the shop, time needs to be logged against specific repairs or maintenance tasks, not general jobsite activity. That’s why it makes more sense to track hours at the work order level.
And in many heavy civil companies, mechanics aren’t just in the shop - they often support field projects too. Whether they’re logging hours for equipment repairs or being deployed to a jobsite, IVO lets mechanics do both in one integrated system. MaintainVO+ handles shop time, while TimeVO tracks field activity. It’s a flexible approach built for real-world roles.
With MaintainVO+, mechanic time entries are automatically connected to the right work order and equipment. Because MaintainVO already stores your equipment history, meter readings, and service plans, timecards can be auto-filled with key details like equipment name, number, hour meter, odometer, accounting code, and pay class. You get cleaner records with far less effort - and a process that actually matches how your shop runs.
Built to Work with MaintainVO
MaintainVO+ isn’t a standalone module. Instead, it’s an add-on built specifically for companies already using MaintainVO. If you already manage your maintenance work orders in MaintainVO, you’re more than halfway there. Adding time tracking to those work orders is easy - and once it’s set up, your mechanics can start logging time with just a few taps.
Some companies have mechanics fill out their own timecards. Others prefer to have a supervisor or shop foreman enter hours for the team. Either way, MaintainVO+ gives you a flexible but structured process that keeps everything connected.
Where Other Systems Fall Short
Most mechanic timecard tools on the market focus only on equipment. They assume that every shop hour must be tied to a machine - and nothing else. But we know that’s not how real shops work.
Mechanics wear a lot of hats. Some hours go toward fixing equipment, yes - but others might be spent helping on a jobsite, loading materials, or handling special requests that don’t neatly fit into an equipment line. Job costs and equipment costs aren’t the same thing, and your timecards should reflect that.
Because MaintainVO already stores project and job data alongside equipment records, MaintainVO+ gives you the flexibility to track mechanic time wherever it belongs. Whether it’s tied to a work order, a specific machine, or a job, you can log it cleanly - without needing workarounds or duplicate entries.
Easy to Use, Accurate by Design
Once you’ve enabled MaintainVO+, mechanic timecards become part of your everyday workflow. No need for spreadsheets or disconnected forms. Everything is tied to the work orders your team is already using. This makes time tracking faster, easier, and significantly more accurate.
You’ll save time on payroll prep, reduce manual errors, and get better visibility into how shop time is being spent.
What About Field Timecards?
MaintainVO+ is purpose-built for shop time tracking, while TimeVO is designed for field timecards. But here’s the beauty of IVO Systems: mechanics who split time between the shop and the field can log hours in both modules - without needing separate systems or duplicate entry.
- Use MaintainVO+ to log time against work orders, specific equipment, and repairs in the shop.
- Use TimeVO to track project work, crew activities, and field labor tied to jobsites.
This dual approach gives heavy civil contractors the flexibility to handle real-world mechanic workflows - where mechanics/technicians move between shop and project roles seamlessly.
A Better Way to Handle Shop Time
MaintainVO+ was built to make mechanic timecards simple, accurate, and integrated. If you already use MaintainVO, adding time tracking to your work orders is an easy win - one that reduces errors, saves time, and brings your shop data into the same system you’re already using.
Ready to clean up shop timecards and stop chasing down hours? Request a demo of MaintainVO+
NOTE: MaintainVO+ is only available as an add-on to MaintainVO. It is not included with TimeVO, our module for field employee timecards.
